2017 Guidelines for Physically Challenged Delegates


The Office of Physically Challenged Services will be located in room 50 on the Exhibit Level of the Boston Convention and Exhibition Center.   Drop-off and pick-up locations will correspond to the dates and be convenient to the designated PC office location.

  • Handicapped car placards are not accepted as documentation to qualify for services.
  • Routine delegate registrations that don’t require adjustments will be made at the PC office in Room 50, eliminating the need for PC Delegates to make their way to General Registration.
  • Voting for PC-Registered Delegates will take place in in the back of Hall B. Delegates should verify their preferred voting location upon registration at the Boston Convention and Exhibition Center.

To receive special services, delegates who qualify for Physically Challenged Services must fill out the Physically Challenged Delegates Request Form by June 1, 2017 and register on-site at PC Delegate Registration.

This year, delegates that have been approved for physically challenged services consistentlyover the past 3 years will not have to submit documentation to receive services. 

For those delegates who do not meet the above criteria, you must submit only ONE of the following three choices:

  1. A signed letter dated within the past six months from your physician on his/her letterhead indicating the need for Physically Challenged Services.
  2. A signed physician’s prescription form indicating the need for Physically Challenged Services dated within the past six months.
  3. A valid state-issued vehicle registration card with Physically Challenged endorsement.  (Handicapped car placards are no longer accepted.)

Any injuries sustained at the Annual Meeting should be reported to Emergency Medical Services. If an on-site injury requires special services or change in voting location, Emergency Medical Area personnel will provide documentation which the delegate needs to present to personnel in the Physically Challenged office (for services) and at the Delegate Registration (to change voting location).

Transportation for Physically Challenged Delegates

To receive transportation services, delegates who qualify for Physically Challenged Services must fill out the online Physically Challenged Delegates Request Form and submit it by June 1, 2017.

Transportation is provided for official Annual Meeting events only and does not include airport transfers.

Physically Challenged Shuttle Brochure


Transportation is limited to qualifying delegates only (not former delegates, friends, family, and guests). If a companion is required to assist a delegate, a physician’s note indicating that need and dated within the last six months, is required. If you travel with medical equipment, you may want to have your physician recommend a travel companion. NEA or the Shuttle bus staff are not responsible for carrying medical equipment or other personal items.

RA Seating Options for Physically Challenged Delegates
Physically Challenged delegates have an option to be seated with their state delegations or in the Physically Challenged designated area. To guarantee seating with your state delegation, you must submit your request via the online Physically Challenged Delegates Request Form by June 1, 2017.

To comply with fire codes and accommodate the growing number of delegates in the Physically Challenged Seating area of the RA Floor, there will be one table between two delegates to share in the wheelchair and scooter accessible area.  Additional seating will be available with chairs set theater style.

NEA will make every effort to arrange floor seating if notified by June 1st. While it may not appear complicated, RA seating is a challenge combining skills in art, science, and politics. Once you make your seating decision, please stay with the decision.

Wheelchairs, Electric Scooters, and Medical Supplies

Physically Challenged delegates who own their own chairs are expected to bring their own equipment. NEA rents several wheelchairs for people who need a chair to navigate the Boston Convention and Exhibition Center, but are not regular users of wheelchairs.

Motorized wheelchairs or electric scooters can be rented, at the delegate’s expense, by contacting Boston Orthopedic & Respiratory Equipment, LLC toll-free at (800) 854-6370, or through their website at www.bostonorthoresp.com.

Please note: as a safety precaution, riders are not permitted to remain on scooters when traveling on buses.  They must transfer to bus seats before buses depart. Drivers will be instructed to enforce this policy, and riders’ cooperation is appreciated.

Airport Transportation 

Information coming soon.