The Office of Physically Challenged Services will be located at the rear of Hall C behind the Delegate Experience & Café area in the Minneapolis Convention Center.   Drop-off and pick-up locations will correspond to meeting activities and convenient to the PC Office and RA.2018 Guidelines for Physically Challenged Delegates

  • Handicapped car placards are not accepted as documentation to qualify for services.
  • Routine delegate registrations that don’t require adjustments will be made at the PC office in Hall C, eliminating the need for PC Delegates to make their way to General Registration.
  • Voting for PC-Registered Delegates will take place in in the back of Hall C.
  • Delegates should verify their preferred voting location upon registration at the Minneapolis Convention and Exhibition Center.

To receive special services, delegates who qualify for Physically Challenged Services must fill out the Physically Challenged Delegates Request Form by June 1, 2018 and register on-site at PC Delegate Registration.

This year, delegates that have been approved for physically challenged services consistently over the past three years will not have to submit documentation to receive services.

For those delegates who do not meet the above criteria, you must submit only ONE of the following three choices:

1.      A signed letter dated within the past six months from your physician on his/her letterhead indicating the need for Physically Challenged Services.

2.      A signed physician’s prescription form indicating the need for Physically Challenged Services dated within the past six months.

3.      A valid state-issued vehicle registration card with Physically Challenged endorsement.  (Handicapped car placards are no longer accepted.)

Any injuries sustained at the Annual Meeting should be reported to Emergency Medical Services in Room 102B. If an on-site injury requires special services or change in voting location, Emergency Medical Area personnel will provide documentation which the delegate needs to present to personnel in the Physically Challenged office (for services) and at the Delegate Registration (to change voting location).

Transportation for Physically Challenged Delegates

To receive transportation services, delegates who qualify for Physically Challenged Services must fill out the online Physically Challenged Delegates Request Form and submit it by June 1, 2018.

Transportation is provided for official Annual Meeting events only and does not include airport transfers.

Physically Challenged Hotel Shuttle Bus Schedule

Transportation is limited to qualifying delegates only (not former delegates, friends, family, and guests). If a companion is required to assist a delegate, a physician’s note indicating that need and dated within the last six months, is required. If you travel with medical equipment, you may want to have your physician recommend a travel companion. NEA or the Shuttle bus staff are not responsible for carrying medical equipment or other personal items.

RA Seating Options for Physically Challenged Delegates

Physically Challenged delegates have an option to be seated with their state delegations or in the Physically Challenged designated area. To guarantee seating with your state delegation, you must submit your request via the online Physically Challenged Delegates Request Form by June 1, 2018.

To comply with fire codes and accommodate the growing number of delegates in the Physically Challenged Seating area of the RA Floor, there will be one table between two delegates to share in the wheelchair and scooter accessible area.  Additional seating will be available with chairs set theater style.

NEA will make every effort to arrange floor seating if notified by June 1st. While it may not appear complicated, RA seating is a challenge combining skills in art, science, politics, and safety.  Once you make your seating decision, please stay with the decision.

Wheelchairs, Electric Scooters, and Medical Supplies

A note about mobility scooters:  NEA will give first priority to accommodate delegates who rely on mobility scooters and electric wheelchairs as part of their daily routine.  Because of the long distances delegates are required to walk in the convention center, we understand many delegates may wish to rent mobility scooters to use within the center.  If you are planning to rent locally, please arrange to have your scooter delivered to you at the convention center.  You may store you scooter in the Physically Challenged Transportation Office each night starting June 30th through the evening of July 4th.  If you absolutely must transport your rented mobility scooter to the center from your hotel on June 30th or July 1st, please point this out in advance so that we can try to accommodate your scooter without disrupting the service.  We aim to avoid surprises at the curb to retain the quality of service.

Please note: as a safety precaution, riders are not permitted to remain on scooters when traveling on buses.  They must transfer to bus seats before buses depart. Drivers will be instructed to enforce this policy, and riders’ cooperation is appreciated.


Airport Transportation 

Delegates are responsible for their ground transportation to and from the airport.  See